Job Location: Ann Arbor, Michigan
Reports To: Operations Director
Job Type: Part-time
Salary Range: $500 - $1500/event

 

About Epic Races:

Epic Races is a multisport race management company in Ann Arbor, Michigan. The mission of Epic Races is to professionally manage safe and fun endurance events that appeal to any level of fitness or athletic ability, are zero-waste, and make each participant feel like a champion. 

Job Summary:

The Charity Liaison is responsible for establishing and maintaining relationships with charitable organizations, managing charity partnerships, and ensuring a smooth integration of charity programs into our endurance events. This role focuses on fostering positive, long-term relationships with charities, promoting race participation for charity runners, and coordinating fundraising initiatives to maximize impact for the charity and Epic Races.

 

1. Charity Partnerships Management

• Develop and manage relationships with local and national charitable organizations to support their involvement in endurance events.

• Serve as the primary point of contact for all charity-related inquiries, providing excellent customer service and support to partner charities.

• Collaborate with charities to set goals, strategies, and fundraising targets for race participation.

• Ensure charities are given the tools and resources necessary for success, including promotional materials, race slots, fundraising platform access, and event day support.

2. Event Integration

• Coordinate charity involvement in race events, ensuring all charity-related elements (e.g., race bibs, fundraising tools, athlete village) are planned and executed seamlessly.

• Work with marketing and operations teams to create charity-focused content for event promotion, social media, email campaigns, and race-day branding.

• Ensure that charity runners receive appropriate race information, support, and recognition.

3. Fundraising Support & Strategy

• Assist charities in developing and executing fundraising campaigns related to their participation in the race, providing advice and recommendations on best practices.

• Promote charity fundraising incentives, such as team and individual prizes, to encourage runners to fundraise on behalf of their chosen causes.

• Monitor and report on fundraising progress, identifying areas for improvement or additional support.

4. Event Day Charity Support

• Ensure that charity representatives have access to all necessary event resources, such as VIP areas, race-day signage, and support staff.

• Oversee charity booth in Athlete Village, ensuring a positive experience for charity partners and participants.

• Assist with any logistical issues related to charity partners, such as packet pickup, volunteer coordination, or additional special requests.

5. Reporting & Communication

• Give regular updates to supervisor regarding charity performance, partnership outcomes, and fundraising success.

• Gather feedback from charity partners post-event to assess their satisfaction and identify areas for improvement.

• Track and report on key performance indicators (KPIs), including number of charity runners, funds raised, and participant engagement.

Skills and Qualifications:

• Experience: Previous experience in fundraising, charity partnership management, event planning, or a related field.

• Communication: Strong written and verbal communication skills, with the ability to effectively interact with a variety of stakeholders, including charity representatives, participants, and internal teams.

• Organizational Skills: Excellent organizational abilities with the capacity to handle multiple projects simultaneously and meet deadlines.

• Customer Service: Ability to provide exceptional customer service to charity partners and participants.

• Problem-Solving: Ability to think on your feet and resolve issues quickly and efficiently during race planning and event day.

• Passion for Charity Work: Strong interest in charitable causes, fundraising, and community engagement.

• Technology Skills: Proficient in using event management software, CRM systems, and basic office applications (e.g., Microsoft Office, Google Suite).

• Knowledge of Endurance Events: Familiarity with the structure and logistics of running races, including race-day operations, is a plus.

Education:

• Bachelor’s degree in Communications, Nonprofit Management, Event Management, or a related field (preferred but not required).

Physical Requirements:

• Ability to work on event days, which may involve being on your feet for long periods, assisting with event set-up, and interacting with race participants.

Work Environment:

• Primarily office-based with occasional travel to race events and charity meetings.

• Occasional evening or weekend work required around event dates.

This role offers an exciting opportunity to make a direct impact on charitable causes through running events while gaining valuable experience in event management, fundraising, and community outreach.

APPLY HERE